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Download this Documentation Plan template to describe how your technical documents will be prepared, delivered and distributed. This is also known as an Information Development (ID) Plan. Essentially, it serves as a project plan for the documentation requirements on a software project.

Use this template to:

  • Identify the content, format, page count, size etc for each document in your next publication cycle
  • Prepare cost estimates for project duration and schedule resources to meet the documentation requirements
  • Have greater control over your budget and ensure that risks and issues are addressed before starting the writing phase
  • Identify the necessary tools/licenses/PC configuration and ensure documents are scoped correctly with the appropriate level of detail

Documentation Plan: Table of Contents

The Documentation Plan includes the following sections:

1.    Introduction
1.1    Overview
1.2    Purpose
1.3    Scope
1.4    Target Audience
1.5    Objectives
1.6    Current sources of information

2.    Resource Requirements
2.1    Writers requirements
2.2    Software
2.3    Hardware

3.    Schedule
3.1    Assumptions
3.2    Dependencies
3.3    Resource Requirements
3.4    Resource Plan
3.5    Documentation Schedule

4.    Deliverables
4.1    Specifications
4.2    Book Specifications
4.3    Online Help Specifications
4.4    Error Messages Specifications
4.5    List of Final Deliverables
4.6    Printing, Packaging, and Distribution

Contents & Format

  • Documentation Plan Template 17 pages
  • Responsibility Matrix 1 page
  • Work Breakdown Structure 1 spreadsheet
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