MS Word 10 pages. Use this Expression of Interest template to invite prospective consultants or contractors to make submissions. Government agencies may publish an Expression of Interest to attract potential bidders and to short-list potential bidders. Prospective bidders express interest as described in the advertisement, resulting in the tender documents being sent to the prospective tenderer.

Table of Contents

The template includes the following sections:

1 Expression of Interest

1.1 Applicant

1.2 Contact Person

1.3 Financial Standing

1.4 Staff Resources

1.5 Expertise

1.6 Experience

1.7 Declaration

Contents & Format

• Expression of Interest template MS Word 10 pages

Product Specifications

File Format: The template is in Microsoft Word (.docx) format.

Opening the Files: You don’t need any special software to unzip the files. To unzip the files, right click on it, then select Extract, and save it to your computer.

Getting Started: Depending on your MS Office settings, the files may say Read Only when you open them. If this occurs, click File, Save As and save the files. There are no security settings on any of the files.

Images: All of the images in the templates are copyright free.

EOI Template for Microsoft Word 

Designed specifically for government agencies, NGOs, and corporate procurement teams, this toolkit provides a structured, transparent, and defensible framework for vendor pre-qualification and shortlisting.

Finding the right partners for high-stakes projects begins with a clear invitation. This template allows you to gauge market capability, filter out unqualified candidates early, and ensure you only invite the most capable firms to the final tender or proposal stage.

Key Benefits

• Run a structured and transparent EOI process that meets regulatory and corporate standards.
• Shortlist suppliers consistently using pre-defined, objective scoring criteria.
• Reduce procurement risk by identifying qualified vendors at the early selection stage.
• Save hours of drafting time with a battle-tested, 10-page professional framework.
• Fully optimized for Microsoft Office (Word and Excel) for seamless sharing and editing.

Product Overview

This product includes two essential tools to manage the initial phase of procurement. It is ideal for organizations that need to identify capable vendors before issuing a formal Request for Tender (RFT) or Request for Proposal (RFP). The structure supports fairness and governance, making it particularly suitable for public sector and regulated environments.

Expression of Interest Document (Microsoft Word)

A professionally structured 10-page .docx document that guides you through every necessary section of a formal invitation, including:

• Project Overview and Objectives
• Background and Scope of Work
• Submission Requirements and Timelines
• Capability Requirements and Evaluation Criteria
• Response Schedules for Bidders

Expression of Interest Evaluation Sheet (Microsoft Excel)

An objective evaluation tool to help you make informed decisions:

• Pre-configured .xlsx worksheet to score and compare respondents consistently.
• Quantitative scoring logic to identify top-performing candidates.
• Provides an audit-ready record of the shortlisting process for stakeholders.

Who This Is For

• Government departments and local authorities
• Public bodies and NGOs
• Procurement managers and contract officers
• Project managers running competitive supplier selections
• Corporate entities requiring a transparent vendor vetting process

Comparison Table

Frequently Asked Questions

What is an Expression of Interest (EOI)?
An EOI is an early-stage procurement document used to identify capable suppliers and gauge market interest before issuing a more intensive formal tender or proposal request.

Is this suitable for government or public sector use?
Yes. The template is designed to support the transparency, fairness, and auditability required in public sector and highly regulated procurement processes.

Can I customize the template?
Yes. Both the Word document and Excel spreadsheet are fully editable. You can easily insert your logo, adjust fonts, and modify the evaluation criteria to match your specific project requirements.

Does this replace a Request for Tender (RFT)?
No. This template is intended for pre-qualification and shortlisting. It allows you to build a defensible shortlist prior to issuing a full RFT or RFP, saving time for both you and the potential bidders.

What software is required?
Microsoft Word and Microsoft Excel (or compatible software such as Office 365 or Google Docs/Sheets) are required to open and edit these files.

Start with Confidence

Take the guesswork out of your next project. Use this Expression of Interest template to attract top-tier suppliers, assess them consistently, and move into the tendering phase with a strong, qualified shortlist.